Topic outline

  • Welcome to the USQ Project Management Framework

    Project management is used to ensure the achievement of desired institutional changes, to achieve the outcomes of research and learning and teaching grants, and as a way of improving aspects of the University environment for staff and students. For this reason, there is a very good chance someone working in a university, such as USQ, will one day be involved in a project. 

    USQ has developed its own Project Management Framework as a means of ensuring the quality of projects, and as a general guide for those tasked with managing or working on projects within the University. Participation in this training course will provide you with the opportunity to learn about, and apply, the USQ  Project Management Framework, as well as examining the key dimensions of the project management process.  


    Course Structure and Content 

    This course is designed to step you through the USQ project management phases, but modules and information can be accessed in the order that suits you.

    Support materials include text-based modules, which provide a summary of each phase, a secondary reading, Project Management: From Simple to Complex, to provide greater detail about key concepts, and activities, such as quizzes and scenarios for you to test your understanding of project management at USQ.

    There is also a glossary of specialised project management terms that can also be accessed from the 'Activities' menu on the left-hand side of this screen.


    What should I do first?

    1. Watch the introductory video ( transcript can be found here)

    2. Familiarise yourself with the contents of this site. 

    3. Take the introductory quiz to test your foundational knowledge.

    4. Start the course modules. If you are new to project management, we recommend that you progress through the modules in order.





    Feedback

    An exclamation point icon, used here to denote a way to provide feedback on the course.

    If you have any comments or suggestions about this course please email the Project Management Framework Inbox at Project.ManagementFramework@usq.edu.au.  Your feedback will help to identify not only the areas of the course that are effective but also areas that require further development. 

    • 1. Starting up

      Seedling in a toilet paper roll repurpos by girlingearstudio, on Flickr
      Creative Commons Creative Commons Attribution 2.0 Generic License   by  girlingearstudio 

      Introduction

      This phase is critical as it will create the foundation for your project.  A strong foundation will support the work you do in all the other phases, so it is necessary to consider all of the sections in this phase and whether they relate to your proposed project.

      In this section you'll be able to identify whether your activity is actually a project and - if it is - gather the necessary resources and take appropriate actions to have your project approved.

      What do I need to do?

      In this phase you'll need to read the 'Starting Up' module and complete the tasks on your 'Project Checklist'.  You'll find links to the relevant documents and additional support throughout the module.   

      • 2. Initiation and planning

        Day 21.12 Child Centered Community Devel by Frerieke, on Flickr
        Creative Commons Creative Commons Attribution-Noncommercial 2.0 Generic License   by  Frerieke 

        Introduction

        After the Starting Up phase, the project should now have a Project Brief and the Approval to Proceed.  The Planning & Initiation phase concentrates on the finalised Project Initiation Documentation (PID), which includes all of the key information needed to start and run the project effectively. This phase enables the University to understand the work that needs to be done to deliver the project’s products before committing to a significant spend.

        What do I need to do?

        In this phase you'll need to read the 'Initiation and Planning' module, and complete the tasks on your 'Project Checklist'.  Throughout the modules you'll find references to developing the PID for your project as well as key points, supplementary reading resources, and interviews with USQ project managers.   

        • 3. Control execution

          Introduction

          To ensure that a project remains within its defined constraints, it is important that the Project Manager keeps a tight oversight of all activities. This can be achieved through assigning and monitoring the work to be done, dealing with issues as they arise, and taking corrective actions, and reporting the status of the Project to the Project Board.

          What do I need to do?

          Read the modules, completing the tasks set at each stage using the resources provided.  As with any of the previous phases, you might need to customise the templates for your project.  The Control Execution checklist will give you an overview of all the tasks associated with this phase, whilst the templates are present to guide your thinking.

          • 4. Evaluation and close

            Introduction

            This phase enables the project team and project board firstly to determine whether the stated objectives have been achieved and, secondly, provides a fixed point for project completion, where business-as-usual processes take over.

            What do I need to do?

            First, read Module 4: Evaluation & Close.The central activity for this phase is preparation of the Project Closure Report.  

            • 5. Governance

              The Governance District by matthileo, on Flickr
              Creative Commons Creative Commons Attribution-Noncommercial-Share Alike 2.0 Generic License   by  Matthileo 

              Introduction

              Project governance provides impartial oversight of a project through a Project Board made up of stakeholders who are not involved in the day-to-day management of the project.  The Project Board is accountable for the project’s success, making key decisions and exercising overall control while delegating day-to-day management of the project to the Project Manager.

              What do I need to do?

              You can either read the governance modules in their entirety, or access the relevant governance action within each project phase. 

              • Resource Library